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DENTAL RECORD ADMINISTRATION, RECORDING AND APPOINTMENT CONTROL
DENTAL RECORD ADMINISTRATION, RECORDING AND APPOINTMENT CONTROL
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This bulletin provides instructions for the uniform completion and maintenance of the
Health Record-Dental, to include examples of forms thatare found within or affecting the
content of the record. Instructions are provided for the uniform recording of initial dental
processing, dental examinations, diagnoses, and treatments in the SF 603 (Health
Record—Dental) and SF 603A (Health Record—Dental—Continuation), as well as the
recording of the patient health history. Current abbreviations and terms useful in
completing the SF 603 and SF 603A are contained in the appendixes. The Terminal Digit
Filing System (TDFS) and the dental recordjacket (DA Forms 3444) are explained. A
discussion of appointment control and workload reporting throughout the U.S. Army is
also included. The dental health record isa permanent document designed to furnish a
comprehensive dental history of each individual. Dental health record management
serves as a critical element in the welfare ofdental patients and the success of the U.S.
Army Dental Corps in ensuring dental health and readiness of soldiers to fight and win in
the battlefield. Excellence in record management requires a commitment to
standardization in format and a persistent, diligent quest for accuracy and completeness.
The dental record serves for treatment planning and documentation, forensic, legal, dental
classification, and quality assurance purposes. All entries mustbe accurate, complete, and
concise if the best interest of the patient, the Government, and the dental care provider
are to be served. Effective professional communication and documentation via the dental
health record accomplished by the conscientious use of the standardized format (see AR
40-66), represents a cornerstone of quality dental care. This document is designed to be a
reference for dental care providers throughout the Army Medical Department (AMEDD)
as well as an instruction manual for dental health providers newly accessed to the Army
Dental Care System (ADCS).
Health Record-Dental, to include examples of forms thatare found within or affecting the
content of the record. Instructions are provided for the uniform recording of initial dental
processing, dental examinations, diagnoses, and treatments in the SF 603 (Health
Record—Dental) and SF 603A (Health Record—Dental—Continuation), as well as the
recording of the patient health history. Current abbreviations and terms useful in
completing the SF 603 and SF 603A are contained in the appendixes. The Terminal Digit
Filing System (TDFS) and the dental recordjacket (DA Forms 3444) are explained. A
discussion of appointment control and workload reporting throughout the U.S. Army is
also included. The dental health record isa permanent document designed to furnish a
comprehensive dental history of each individual. Dental health record management
serves as a critical element in the welfare ofdental patients and the success of the U.S.
Army Dental Corps in ensuring dental health and readiness of soldiers to fight and win in
the battlefield. Excellence in record management requires a commitment to
standardization in format and a persistent, diligent quest for accuracy and completeness.
The dental record serves for treatment planning and documentation, forensic, legal, dental
classification, and quality assurance purposes. All entries mustbe accurate, complete, and
concise if the best interest of the patient, the Government, and the dental care provider
are to be served. Effective professional communication and documentation via the dental
health record accomplished by the conscientious use of the standardized format (see AR
40-66), represents a cornerstone of quality dental care. This document is designed to be a
reference for dental care providers throughout the Army Medical Department (AMEDD)
as well as an instruction manual for dental health providers newly accessed to the Army
Dental Care System (ADCS).
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